Desk booking software for a flexible, hybrid workplace

Bring people back together with simple, intelligent desk management that makes hot-desking and flexible working a breeze.

Desk Booking Hero V2

Book, manage and measure anything

Scheduling Product Icons (2)

Meeting room booking

Scalable, flexible and secure space scheduling that people love to use

Scheduling Product Icons (1)

Desk booking

Sit with friends, create neighborhoods and find the perfect desk

Scheduling Product Icons

Lockers, parking & more

Schedule and optimize anything, from sleep pods to a catered lunch

Book, manage and measure anything

Scheduling Product Icons (2)

Meeting room booking

Scheduling Product Icons (1)

Desk booking

Scheduling Product Icons

Lockers, parking & more

Hubstar Scheduling Desk Booking

A personalized, VIP desk booking experience

Let us take care of the details, so you and your team don’t have to.

  • No more bad experiences scrolling through endless options and picking the wrong desk
  • Reserve the perfect desk in seconds, with intelligent recommendations based on habits and preferences
  • Let your virtual assistant find and book for you
Desk Booking That Makes Hybrid Work

Desk booking that makes hybrid work

A truly hybrid experience adapts to wherever you are.

  • Change your status to ‘at home’ and automatically resolve conflicts, like switching your meetings to remote attendance and releasing your desk reservation
  • Optimize your workstations and spaces with insights on attendance (in office vs remote vs not working)
Create Community And Connection

Create community and connection

Hybrid desk management can strengthen team bonds and help build a vibrant culture of belonging.

  • Book on behalf of others, e.g. managers can instigate on-site days by booking for their team
  • Sit workmates close to one-another
  • Find friends on a floor plan
Scalable Enterprise Desk Booking System

Scalable, enterprise desk booking system

Today’s fast-changing landscape demands a desk reservation system with rapid time-to-value and the flexibility to cope with problems you haven’t even thought of yet.

  • Handle complex hybrid or regional policies with ease
  • Automate compliance with a ‘rules engine’ that enables you to configure amenities, approvals and policies by resource
  • Scale to hundreds of thousand of hot desks and spaces without compromising performance

The desk booking app your people will love to use

Desk booking rules for easy policy compliance

Automate policies by configuring rules for desks, spaces and any other resources, for example 'you can only book the same desk for 3 days in a row'

Assign profiles & amenities to your desks

Assign your desks as bookable, direct assigned or multiple other hybrid statuses; and assign amenities to workstations, such as dual monitors.

Automatically seat collaborators together

Enable people to find a colleague then book a desk beside them. Assign teams to office neighborhoods to create belonging and optimize space utilization.

Reduce waste by improving desk utilization

Identify no-shows, under-utilized desks, high demand desks and more with desk booking analytics that power fact-based decisions.

Why HubStar

Full Interoperability

Full interoperability

HubStar is an end-to-end platform that works with the tech you already have. Whether you have one HubStar product or leverage the full platform, deep integrations provide capabilities that didn't exist until now.


Configurable user experience

Continuously optimize your end user experience with custom branding; the ability to configure and optimize your booking journey with editable forms and notifications; and a 'rules' engine that automates compliance.

Intelligent Suggestions

Eliminate booking friction

Booking tools are often great for the company but a drag for employees. Instead, we empower everyone to collaborate and connect, with a virtual assistant in their pocket to help them have a great day at work.


Out-the-box best practice

Informed by decades of experience and vetted by customers, HubStar gives you best practice and a set of metrics out-the-box; while being configurable enough to adapt to unique requirements without custom coding.

Technology That Just Works

Technology that just works

Informed by decades of experience and vetted by customers, HubStar is engineered for high performance and limitless scale. Handle complex regional requirements, data sources and nuances with ease, out-the-box.

Radical Speed

Rapid time-to-value

HubStar delivers unrivalled speed of implementation. The combination of configurability, rich out-the-box functionality and plug-and-play integrations means you'll be up and running in no time.

3 employee interfaces, perfectly in sync

Outlook Experience

Outlook Experience

Supercharge Outlook with a deep integration that helps you find and book the perfect desks, space or hybrid meeting.

Mobile Experience

Mobile Experience

Give everyone a virtual assistant in their pocket that'll recommend when to come in and book everything for you.

Web Experience

Web Experience

Find work friends, book from a floorplan, access workplace analytics and fine tune employee experience.

More features to optimize your hybrid workplace

Find a colleague

Find a desk near your friends that perfectly fits your preferences

Eliminate no-shows

Improve desk utilization with clear visibility of desk usage and unused bookings

Frictionless check-in

Say goodbye to check-in frustration and patchy data, with multiple check-in options

Flexible seating

Easily implement a combination of hot desking and hoteling


Create a sense of community by providing neighborhood seating areas for teams

Custom permissions

Control who has access to what and only show what's available to each user

Floor plans

Take your user experience to the next level with interactive office floor plans


Supports multiple languages out-the-box with custom support on request

Stay safe, secure & connected

Enterprise-grade security, privacy and accessibility
Frame 1489

Book a meeting room on mobile, Outlook or desktop and add Zoom or Teams for remote attendees

Outlook Logo 1

Book anything directly from Outlook, with our best-in-class integration. Turn Outlook into a virtual assistant with insight-driven suggestions on the perfect room or desk, based on individual habits and preferences.

Certified with ISO 9001, ISO 27001 & ISO 27701
Privacy protection
GDPR compliant
Accessibility Compliance
Computer Database Server 1 By Streamlinehq
Secure hosting,
no PI data storage

Workplace Strategy: A Post-Pandemic Deep Dive for Workplace Innovators

Watch the on-demand webinar now to explore:

  • A 3-step process for defining a workplace strategy that improves employee experience while reducing costs
  • The top 3 common pitfalls that lead to epic waste
  • How to gather and use actual and predictive utilization data to drive change