Desk booking software for a flexible, hybrid workplace
Bring people back together with simple, intelligent desk management that makes hot-desking and flexible working a breeze.
A personalized, VIP desk booking experience
Let us take care of the details, so you and your team don’t have to.
- No more bad experiences scrolling through endless options and picking the wrong desk
- Reserve the perfect desk in seconds, with intelligent recommendations based on habits and preferences
- Let your virtual assistant find and book for you
Desk booking that makes hybrid work
A truly hybrid experience adapts to wherever you are.
- Change your status to ‘at home’ and automatically resolve conflicts, like switching your meetings to remote attendance and releasing your desk reservation
- Optimize your workstations and spaces with insights on attendance (in office vs remote vs not working)
Create community and connection
Hybrid desk management can strengthen team bonds and help build a vibrant culture of belonging.
- Book on behalf of others, e.g. managers can instigate on-site days by booking for their team
- Sit workmates close to one-another
- Find friends on a floor plan
Scalable, enterprise desk booking system
Today’s fast-changing landscape demands a desk reservation system with rapid time-to-value and the flexibility to cope with problems you haven’t even thought of yet.
- Handle complex hybrid or regional policies with ease
- Automate compliance with a ‘rules engine’ that enables you to configure amenities, approvals and policies by resource
- Scale to hundreds of thousand of hot desks and spaces without compromising performance
The desk booking app your people will love to use
Desk booking rules for easy policy compliance
Automate policies by configuring rules for desks, spaces and any other resources, for example 'you can only book the same desk for 3 days in a row'
Assign profiles & amenities to your desks
Assign your desks as bookable, direct assigned or multiple other hybrid statuses; and assign amenities to workstations, such as dual monitors.
Automatically seat collaborators together
Enable people to find a colleague then book a desk beside them. Assign teams to office neighborhoods to create belonging and optimize space utilization.
Reduce waste by improving desk utilization
Identify no-shows, under-utilized desks, high demand desks and more with desk booking analytics that power fact-based decisions.
Create a workplace people love
Coordinate schedules, predict occupancy, iterate policies and optimize employee experience in a fast-changing world.
Ignite social connection, collaboration and belonging by making it a breeze to get together, with purpose.
Operationalize data and make informed decisions to deliver an experience that's worth the commute.
Right-size your offices and understand the configuration of space that'll bring out the best in your people.
Why HubStar
Full interoperability
HubStar is an end-to-end platform that works with the tech you already have. Whether you have one HubStar product or leverage the full platform, deep integrations provide capabilities that didn't exist until now.
Configurable user experience
Continuously optimize your end user experience with custom branding; the ability to configure and optimize your booking journey with editable forms and notifications; and a 'rules' engine that automates compliance.
Eliminate booking friction
Booking tools are often great for the company but a drag for employees. Instead, we empower everyone to collaborate and connect, with a virtual assistant in their pocket to help them have a great day at work.
Out-the-box best practice
Informed by decades of experience and vetted by customers, HubStar gives you best practice and a set of metrics out-the-box; while being configurable enough to adapt to unique requirements without custom coding.
Technology that just works
Informed by decades of experience and vetted by customers, HubStar is engineered for high performance and limitless scale. Handle complex regional requirements, data sources and nuances with ease, out-the-box.
Rapid time-to-value
HubStar delivers unrivalled speed of implementation. The combination of configurability, rich out-the-box functionality and plug-and-play integrations means you'll be up and running in no time.
3 employee interfaces, perfectly in sync
Outlook Experience
Supercharge Outlook with a deep integration that helps you find and book the perfect desks, space or hybrid meeting.
Mobile Experience
Give everyone a virtual assistant in their pocket that'll recommend when to come in and book everything for you.
Web Experience
Find work friends, book from a floorplan, access workplace analytics and fine tune employee experience.
More features to optimize your hybrid workplace
Find a colleague
Find a desk near your friends that perfectly fits your preferences
Eliminate no-shows
Improve desk utilization with clear visibility of desk usage and unused bookings
Frictionless check-in
Say goodbye to check-in frustration and patchy data, with multiple check-in options
Flexible seating
Easily implement a combination of hot desking and hoteling
Neighborhoods
Create a sense of community by providing neighborhood seating areas for teams
Custom permissions
Control who has access to what and only show what's available to each user
Floor plans
Take your user experience to the next level with interactive office floor plans
Multi-language
Supports multiple languages out-the-box with custom support on request
Stay safe, secure & connected
Book a meeting room on mobile, Outlook or desktop and add Zoom or Teams for remote attendees
Book anything directly from Outlook, with our best-in-class integration. Turn Outlook into a virtual assistant with insight-driven suggestions on the perfect room or desk, based on individual habits and preferences.
GDPR compliant
Accessibility Compliance
no PI data storage
Workplace Strategy: A Post-Pandemic Deep Dive for Workplace Innovators
Watch the on-demand webinar now to explore:
- A 3-step process for defining a workplace strategy that improves employee experience while reducing costs
- The top 3 common pitfalls that lead to epic waste
- How to gather and use actual and predictive utilization data to drive change