Hubstar Meeting Room Booking: Organize Meetings with Ease

A personalized, VIP room booking experience

Let us take care of the details, so you and your team don’t have to.

No more bad experiences scrolling through endless options and picking the wrong room
Reserve the perfect meeting room in seconds, with intelligent recommendations based on habits and preferences
Let your virtual assistant find and book for you

Mobile first, human centric room booking

Always find the right people, meeting spaces and amenities for frictionless collaboration.

Easily see what’s available and book meetings last-minute or in advance
Locate your meeting room on a floor plan, invite guests and add extras like catering, AV equipment, parking or a theatre-style room layout
Search and filter spaces based on location, capacity and amenities

A space booking app that makes hybrid work

Empower everyone to create their ideal itinerary for the day with visit planning and schedule coordination.

Fill gaps in your calendar by booking some focus time, coffee with a workmate or a yoga class
Go with your virtual assistant’s recommendations or override them easily to break from your usual routine
Change your status to ‘at home’ and automatically resolve conflicts, like switching your meetings to remote attendance and releasing your room bookings

Scalable, enterprise meeting room booking

Today’s fast-changing landscape demands a space reservation system with rapid time-to-value and the flexibility to cope with problems you haven’t even thought of yet.

Handle complex hybrid or regional policies with ease
Automate compliance with a ‘rules engine’ that enables you to configure amenities, approvals and policies by resource
Scale to hundreds of thousand of meeting rooms and spaces without compromising performance

The room booking app your people will love to use

Make fact-based space design decisions with analytics

Remove the guesswork from improving your workplace experience, with the most advanced and easy-to-use dashboards on the market

Book meeting spaces from your Outlook calendar

Experience an Outlook integration built like no other. Remove IT headaches and deliver a seamless room booking experience with intelligent suggestions

Handle infinite resource types and regional nuances

Build for enterprise scale and consumer-level usability. Measure and manage anything, from focus booths and sleep pods to parking and lunch

Room booking rules for easy policy compliance

Automate policies by configuring rules by room, desk or any other resource, e.g. approvals for specific rooms or notice periods for ordering catering

Create a workplace people love

Hybrid Working

Connection & Collaboration

Workplace Experience

Hybrid Space Management

Make hybrid work

Coordinate schedules, predict occupancy, iterate policies and optimize employee experience in a fast-changing world.

Create a vibrant culture

Ignite social connection, collaboration and belonging by making it a breeze to get together, with purpose

Design a world class experience

Operationalize data and make informed decisions to deliver an experience that's worth the commute

Optimize your spaces

Right-size your offices and understand the configuration of space that'll bring out the best in your people

Why HubStar Scheduling

Full interoperability

HubStar is an end-to-end platform that works with the tech you already have. Whether you have one HubStar product or leverage the full platform, deep integrations provide capabilities that didn't exist until now.

Out-the-box best practice

Informed by decades of experience and vetted by customers, HubStar gives you best practice and a set of metrics out-the-box; while being configurable enough to adapt to unique requirements without custom coding.

Configurable user experience

Continuously optimize your end user experience with custom branding; the ability to configure and optimize your booking journey with editable forms and notifications; and a 'rules' engine that automates compliance.

Eliminate booking friction

Booking tools are often great for the company but a drag for employees. Instead, we empower everyone to collaborate and connect, with a virtual assistant in their pocket to help them have a great day at work.

Technology that just works

Informed by decades of experience and vetted by customers, HubStar is engineered for high performance and limitless scale. Handle complex regional requirements, data sources and nuances with ease, out-the-box.

Rapid time-to-value

HubStar delivers unrivalled speed of implementation. The combination of configurability, rich out-the-box functionality and plug-and-play integrations means you'll be up and running in no time.

3 employee interfaces, perfectly in sync