Meeting room and space scheduling software
Create a collaborative, productive workplace experience by freeing up unused space and finding the perfect room every time.
Helping thousands of teams in over 60 countries work smarter
A personalized, VIP room booking experience
Let us take care of the details, so you and your team don’t have to.
- No more bad experiences scrolling through endless options and picking the wrong room
- Reserve the perfect meeting room in seconds, with intelligent recommendations based on habits and preferences
- Let your virtual assistant find and book for you
Mobile first, human centric room booking
Always find the right people, meeting spaces and amenities for frictionless collaboration.
- Easily see what’s available and book meetings last-minute or in advance
- Locate your meeting room on a floor plan, invite guests and add extras like catering, AV equipment, parking or a theatre-style room layout
- Search and filter spaces based on location, capacity and amenities
Bring people back to the office, with purpose
Encourage in-person get-togethers to boost wellbeing and connection.
- Book meeting rooms for your team in seconds to ignite collaboration
- Add desks, lunch, lockers, parking… anything you need for a productive day
- Let your virtual assistant recommend the perfect time to come in
A space booking app that makes hybrid work
Empower everyone to create their ideal itinerary for the day with visit planning and schedule coordination.
- Fill gaps in your calendar by booking some focus time, coffee with a workmate or a yoga class
- Go with your virtual assistant’s recommendations or override them easily to break from your usual routine
- Change your status to ‘at home’ and automatically resolve conflicts, like switching your meetings to remote attendance and releasing your room bookings
Scalable, enterprise meeting room booking
Today’s fast-changing landscape demands a space reservation system with rapid time-to-value and the flexibility to cope with problems you haven’t even thought of yet.
- Handle complex hybrid or regional policies with ease
- Automate compliance with a ‘rules engine’ that enables you to configure amenities, approvals and policies by resource
- Scale to hundreds of thousand of meeting rooms and spaces without compromising performance
The room booking app your people will love to use
Make fact-based space design decisions with analytics
Remove the guesswork from improving your workplace experience, with the most advanced and easy-to-use dashboards on the market
Book meeting spaces from your Outlook calendar
Experience an Outlook integration built like no other. Remove IT headaches and deliver a seamless room booking experience with intelligent suggestions
Handle infinite resource types and regional nuances
Build for enterprise scale and consumer-level usability. Measure and manage anything, from focus booths and sleep pods to parking and lunch
Room booking rules for easy policy compliance
Automate policies by configuring rules by room, desk or any other resource, e.g. approvals for specific rooms or notice periods for ordering catering
Create a workplace people love
Coordinate schedules, predict occupancy, iterate policies and optimize employee experience in a fast-changing world.
Ignite social connection, collaboration and belonging by making it a breeze to get together, with purpose
Operationalize data and make informed decisions to deliver an experience that's worth the commute
Right-size your offices and understand the configuration of space that'll bring out the best in your people
Why HubStar Scheduling
Full interoperability
HubStar is an end-to-end platform that works with the tech you already have. Whether you have one HubStar product or leverage the full platform, deep integrations provide capabilities that didn't exist until now.
Out-the-box best practice
Informed by decades of experience and vetted by customers, HubStar gives you best practice and a set of metrics out-the-box; while being configurable enough to adapt to unique requirements without custom coding.
Configurable user experience
Continuously optimize your end user experience with custom branding; the ability to configure and optimize your booking journey with editable forms and notifications; and a 'rules' engine that automates compliance.
Eliminate booking friction
Booking tools are often great for the company but a drag for employees. Instead, we empower everyone to collaborate and connect, with a virtual assistant in their pocket to help them have a great day at work.
Technology that just works
Informed by decades of experience and vetted by customers, HubStar is engineered for high performance and limitless scale. Handle complex regional requirements, data sources and nuances with ease, out-the-box.
Rapid time-to-value
HubStar delivers unrivalled speed of implementation. The combination of configurability, rich out-the-box functionality and plug-and-play integrations means you'll be up and running in no time.
3 employee interfaces, perfectly in sync
Outlook Experience
Supercharge Outlook with a deep integration that helps you find and book the perfect desks, space or hybrid meeting.
Mobile Experience
Give everyone a virtual assistant in their pocket that'll recommend when to come in and book everything for you.
Web Experience
Find work friends, book from a floorplan, access workplace analytics and fine tune employee experience.
More features to improve your hybrid workplace experience
Find your friends
Find a space near your workmates that perfectly fits your preferences
Eliminate no-shows
Improve space utilization with clear visibility of resource usage and unused bookings
Privacy controls
Hide meeting names to protect sensitive meetings and comply with GDPR
Catering & services
Add a catered lunch to your booking, with elegant menus and full hospitality workflow
Custom branding
Customize the platform to fit your brand, by adding your own logo, banner and colors
Frictionless check-in
Say goodbye to check-in frustration and patchy data, with multiple check-in options
Maps / floor plans
Take your user experience to the next level with interactive office floor plans
Multi-language
Supports multiple languages out-the-box with custom support on request
Stay safe, secure & connected
Book a meeting room on mobile, Outlook or desktop and add Zoom or Teams for remote attendees
Book anything directly from Outlook, with our best-in-class integration. Turn Outlook into a virtual assistant with insight-driven suggestions on the perfect room or desk, based on individual habits and preferences.
GDPR compliant
Accessibility Compliance
no PI data storage
Workplace Strategy: A Post-Pandemic Deep Dive for Workplace Innovators
Watch the on-demand webinar now to explore:
- A 3-step process for defining a workplace strategy that improves employee experience while reducing costs
- The top 3 common pitfalls that lead to epic waste
- How to gather and use actual and predictive utilization data to drive change