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University space planning

Deliver a world class campus experience

Build better places to learn, teach and work by understanding campus and classroom utilization.

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4.6 Rating
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The future of campus planning

Transform campus planning

Higher education institutions face growing pressure to meet today’s needs while adapting to evolving student and staff attendance patterns. Amid tight budgets, leaders are reimagining the role of the campus while striking the right balance of blended learning.

As a result, campus space planners face tough questions like:

  • How much space do we really need?
  • How can we create a magnetic campus experience?
  • How can we repurpose spaces to meet net zero goals?
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Improve campus experience

Data-driven experience and space management

Often there’s a discrepancy between what timetablers have scheduled and what actually happens. HubStar provides the data you need to move beyond unreliable manual audits and make confident decisions to improve student and staff experience.

  • Aggregate data from classrooms and learning spaces to get a true picture of occupancy
  • Align space utilization data with timetabling to match on-campus learning with the right classrooms and durations
  • Make data-driven design decisions to build accessible, innovative and sustainable spaces

Make data driven design decisions

Make informed university campus planning decisions

Understand how your campus space is being used to drive meaningful change. Make your institution a better place to learn, teach and work.

Make the right space assignments

Assign classes to the right-sized spaces. No more overbooking, scheduling conflicts and excessive idle hours

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Repurpose spaces with confidence

Design spaces that students, staff and faculty will love by using space utilization trends to inform repurposing and retrofitting decisions

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Improve student and staff experience

Get a true picture of campus-wide behaviors and preferences to create spaces that provide the best outcomes for students and staff

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Reduce costs & carbon emissions

Reduce underutilization and energy use to cut carbon emissions and meet net zero targets

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Case study

Driving change at a leading university

Learn how one of the UK’s largest universities, Sheffield Hallam, uses HubStar to take the guesswork out of space management and timetabling decisions, by changing the way they collect, analyze and operationalize data.

Read case study

Aggregate your data

Get a complete picture of space utilization

HubStar works with the tech you’re already using, aggregating data from existing sources like WiFi, timetabling platforms, occupancy sensors, badge swipes and more.

Get a holistic picture of campus occupancy at any level of detail required to inform high impact campus planning decisions.

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Safe, secure and protected

Best-in-class security & compliance

Enterprise-level performance, data security and privacy are integral to the way we design and build our products and processes at HubStar. We've got you covered with key industry best practices and regulatory standards that ensure data integrity and a great user experience.
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ISO certified

Certified with ISO 9001 and ISO 27001

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GDPR compliant

Privacy protection GDPR compliant

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Accessibility compliant

WCAG 2.1 AA accessibility compliance

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Secure hosting

Secure hosting, no PI data storage

Capterra Logo
4.6 Rating

"HubStar allows us to see how space is being used and predict the space we’ll need going forward. The data show us how many students are on campus, where and when they are attending over time. This means we can track on-campus behaviours and class attendance."

Donna-headshot

Donna Porter

Senior Space Manager, Sheffield Hallam

Frequently asked questions

Campus planning FAQs

Still have questions? Browse our FAQs below and contact us if yours isn’t covered.

What is campus planning, and why is it important?

Campus planning is the design and organization of the physical layout and facilities of a college or university campus. It ensures that academic, work, and recreational spaces are built to meet the needs of students, staff, and faculty. Effective campus planning supports long-term growth, optimal space utilization, retrofitting, sustainability, and the overall student , staff and faculty experience.

What are biggest campus planning challenges for today's institutions?

Changing student enrollment levels, budget cuts and lack of funding can make it a challenge to predict exactly how much space is needed. Blended learning has changed the role of the campus experience and student expectations, making it more difficult to ensure campus spaces are always fit for purpose.

What are the key elements of successful campus planning?

Optimized space utilization, infrastructure development, sustainability initiatives, transportation systems, and campus safety are all key here, as are the integration of technology, accessibility, and future growth considerations to create a cohesive and efficient campus environment.

How does HubStar's campus planning work?

HubStar combines granular, real-time space utilization measurement and analysis with timetabling to monitor the performance of campus spaces and ensure lessons are matched with the most efficient spaces that both maximize student experience and reduce waste from idle hours and underutilization.

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"HubStar enabled us to save millions in operating costs while not only avoiding disruption, but improving employee experience."

Fortune 500

Global Real Estate Lead @ Fortune 500 Company

"We will not make any meaningful real estate and workplace decisions without HubStar data."

Fortune 500

Global Real Estate Lead @ Fortune 500 Company

"HubStar allows us to see how space is being used and occupied, and helps us predict the space we’ll need going forward."

donna-porter

Donna Porter

Senior Space Manager @ Sheffield Hallam University

"Team were very happy! Implementation was great. We were up and running in days."

gavel_88dp_FFFFFF

Law Practice

"Perfect fit. The application works very well, and the support given has been exceptional. This was originally required for desk booking, but the business quickly took to the system and have been requesting further functionality since."

oil_barrel_300dp_FFFFFF

Application Analyst @ Oil & Energy Company

"Brilliant solution for managing office space. We've been able to be proactive and intentional about making our office space work."

5-3

Commercial Director @ Technology & Services Company

"Would 100% recommended. Our account manager is by far the best and most approachable person I've met on any contract I've worked on. Nothings is too much. They always have the answer and help make the changes we need and want. Having this type of customer service really makes a difference."

groups_300dp_FFFFFF

Facilities Manager @ Civic & Social Organization

"Support response and attention to detail is exceptional. Highly recommend as very good value for the investment. Staff find it easy to use and integration to Microsoft Outlook is great. Support is excellent."

volunteer_activism_300dp_FFFFFF

ICT Manager @ Nonprofit Organization

"What we've found most useful is the ability to customise the system to suit our needs. The rules and policy engine have allowed us to build in desk and room booking processes to communicate well with our team, and manage the space in our building."

5-3

Commercial Director @ Technology & Services Company

"The standout features are it’s clean and simple interface, ability to integrate with Outlook and the simple way it can be deployed to the display screens outside our rooms, not to mention the high level of support that’s provided with the product."

AEU

Evan Henderson

IT Officer @ AEU Victoria

"User-friendly interface, real-time reservations, and effective resource management improve productivity and space use. I use it everyday."

engineering_300dp_FFFFFF

Civil Engineering Company

"Very adaptable, highly featured and easy to use. I like the ability to address our very detailed requirements in a quick implementation with a modern, attractive user interface."

diamond_300dp_FFFFFF

Luxury Goods & Jewellery Company

"My favourite feature is the Outlook integration, as it enables our staff to book meetings in a familiar way. The bookings are automatically transferred without any extra steps for the end user."

AEU

Evan Henderson

IT Officer @ AEU Victoria

"The system was so intuitive, we really didn’t need to give people a lot of training."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"The reporting has been brilliant."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"Employees need to be able to collaborate closely, working in one room. The office environment needs to align with this seamlessly. What that means for us is that we need to measure usage and occupancy rates and adjust the workspaces accordingly as needed."

Mark-van-Rijt

Mark van Rijt

Managing Director of Facility Management @ ABN AMRO Bank

"HubStar has removed so much admin from my daily to-do list. These days I only spend about an hour a week, covering six offices and 800 staff members. Before I was spending an hour a day messaging people back and forth! This means the system has cut the time I have to spend on managing bookings by 80%."

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"There’s a tremendous range of reports that we use to measure capacity levels."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"HubStar allows us to see how space is being used and occupied, and helps us predict the space we’ll need going forward."

donna-porter

Donna Porter

Senior Space Manager @ Sheffield Hallam University

"The experience that users now have using HubStar is absolutely fantastic. The implementation went smoothly and our staff find the system really easy to use. The support I’ve had is phenomenal - incredibly knowledgeable about the product and so helpful. They’re second to none"

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"With the single push of a button, my team gains insight into spaces that are consistently underutilised and how many ‘no-shows’ have taken place"

wur-350x350-1

Fred Jonker

Information Services Policy Officer @ Wageningen University & Research

"I’d absolutely recommend HubStar. If someone asked me why, I’d say it simply does everything you need it to do. The feature set is rich and covers all the requirements that most organisations are likely to have."

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"HubStar enabled us to save millions in operating costs while not only avoiding disruption, but improving employee experience."

Fortune 500

Global Real Estate Lead @ Fortune 500 Company

"We will not make any meaningful real estate and workplace decisions without HubStar data."

Fortune 500

Global Real Estate Lead @ Fortune 500 Company

"HubStar allows us to see how space is being used and occupied, and helps us predict the space we’ll need going forward."

donna-porter

Donna Porter

Senior Space Manager @ Sheffield Hallam University

"Team were very happy! Implementation was great. We were up and running in days."

gavel_88dp_FFFFFF

Law Practice

"Perfect fit. The application works very well, and the support given has been exceptional. This was originally required for desk booking, but the business quickly took to the system and have been requesting further functionality since."

oil_barrel_300dp_FFFFFF

Application Analyst @ Oil & Energy Company

"Brilliant solution for managing office space. We've been able to be proactive and intentional about making our office space work."

5-3

Commercial Director @ Technology & Services Company

"Would 100% recommended. Our account manager is by far the best and most approachable person I've met on any contract I've worked on. Nothings is too much. They always have the answer and help make the changes we need and want. Having this type of customer service really makes a difference."

groups_300dp_FFFFFF

Facilities Manager @ Civic & Social Organization

"Support response and attention to detail is exceptional. Highly recommend as very good value for the investment. Staff find it easy to use and integration to Microsoft Outlook is great. Support is excellent."

volunteer_activism_300dp_FFFFFF

ICT Manager @ Nonprofit Organization

"What we've found most useful is the ability to customise the system to suit our needs. The rules and policy engine have allowed us to build in desk and room booking processes to communicate well with our team, and manage the space in our building."

5-3

Commercial Director @ Technology & Services Company

"The standout features are it’s clean and simple interface, ability to integrate with Outlook and the simple way it can be deployed to the display screens outside our rooms, not to mention the high level of support that’s provided with the product."

AEU

Evan Henderson

IT Officer @ AEU Victoria

"User-friendly interface, real-time reservations, and effective resource management improve productivity and space use. I use it everyday."

engineering_300dp_FFFFFF

Civil Engineering Company

"Very adaptable, highly featured and easy to use. I like the ability to address our very detailed requirements in a quick implementation with a modern, attractive user interface."

diamond_300dp_FFFFFF

Luxury Goods & Jewellery Company

"My favourite feature is the Outlook integration, as it enables our staff to book meetings in a familiar way. The bookings are automatically transferred without any extra steps for the end user."

AEU

Evan Henderson

IT Officer @ AEU Victoria

"The system was so intuitive, we really didn’t need to give people a lot of training."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"The reporting has been brilliant."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"Employees need to be able to collaborate closely, working in one room. The office environment needs to align with this seamlessly. What that means for us is that we need to measure usage and occupancy rates and adjust the workspaces accordingly as needed."

Mark-van-Rijt

Mark van Rijt

Managing Director of Facility Management @ ABN AMRO Bank

"HubStar has removed so much admin from my daily to-do list. These days I only spend about an hour a week, covering six offices and 800 staff members. Before I was spending an hour a day messaging people back and forth! This means the system has cut the time I have to spend on managing bookings by 80%."

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"There’s a tremendous range of reports that we use to measure capacity levels."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"HubStar allows us to see how space is being used and occupied, and helps us predict the space we’ll need going forward."

donna-porter

Donna Porter

Senior Space Manager @ Sheffield Hallam University

"The experience that users now have using HubStar is absolutely fantastic. The implementation went smoothly and our staff find the system really easy to use. The support I’ve had is phenomenal - incredibly knowledgeable about the product and so helpful. They’re second to none"

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"With the single push of a button, my team gains insight into spaces that are consistently underutilised and how many ‘no-shows’ have taken place"

wur-350x350-1

Fred Jonker

Information Services Policy Officer @ Wageningen University & Research

"I’d absolutely recommend HubStar. If someone asked me why, I’d say it simply does everything you need it to do. The feature set is rich and covers all the requirements that most organisations are likely to have."

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis