Automate booking rules and notifications
Employee autonomy & operational controls
Manage hybrid change and solve global adoption challenges with a configurable booking rules and notification engine that empowers employees and automates your policies.
Increase user adoption
Solve global adoption challenges
Low employee adoption is a common challenge for legacy scheduling solutions, because they lack the flexibility and scalability required to manage regional hybrid work policies across multiple offices. As a result, the value promise of improved connection and collaboration is impossible to realize.
HubStar solves global adoption challenges with a configurable user experience and automated booking policies, from regional level down to individual resources.
"We went from low adoption of our previous scheduling solution to 100% global adoption with H2O"
Fortune 500 Consulting Company
Workplace agility
Simplify hybrid change management
Adopt a future-proof approach to managing change across your global portfolio
Regional booking policies
Easily configure rules and policies by region to deliver an experience that fits local culture, requirements and space constraints
Hard or soft controls
Hard or soft rule enforcement allows you to control the level of compliance required
>100 rules delivered out-the-box
Reduce time-to-value with best practice out-the-box. Choose from over 100 of our most popular booking rules and notifications
Configurable notifications
Improve employee communications and efficiency with easy-to-configure notifications that keep everyone informed of change
Automate local policies
So flexible and configurable, it's future-proof
As the pace of change accelerates and hybrid work patterns increase complexity, organizations need technology that can adapt to solve future needs they haven’t even thought of yet.
- Are some locations awash with space while others are near capacity? Prevent people booking too far in advance if space is tight, while allowing anyone to book ahead if there’s plenty of room.
- Prefer guidelines to strict rules? Allow people to book, while reminding them to adhere to the policy next time.
- Control access to resources and meet compliance requirements by automating approvals processes
100% global adoption with HubStar
Discover how a Fortune 500 client achieved 100% global adoption while generating real estate cost savings with the HubStar H₂O platform
Read case studyIntegrations
Works seamlessly with your existing tech
Microsoft Outlook
Book meetings and get matched with the most efficient rooms without leaving Outlook.
Learn more
Microsoft Teams
Make bookings, view and manage your Connect reservations without leaving the Teams app.
Learn more
HubStar Sensors
Map your spaces and integrate with HubStar sensors to understand people counts and occupancy patterns. The lowest footprint, easiest-to-install sensors on the market.
Learn more
Azure Active Directory
Import users from Azure on a nightly basis to ensure consistent access and enable SSO
Microsoft Exchange Resources
Link Connect locations with Microsoft Exchange resources to allow external interfaces to book.
Microsoft Outlook
Book meetings and get matched with the most efficient rooms without leaving Outlook.
Learn more Microsoft Teams
Make bookings, view and manage your Connect reservations without leaving the Teams app.
Learn more HubStar Sensors
Map your spaces and integrate with HubStar sensors to understand people counts and occupancy patterns. The lowest footprint, easiest-to-install sensors on the market.
Learn more Azure Active Directory
Import users from Azure on a nightly basis to ensure consistent access and enable SSO
Microsoft Exchange Resources
Link Connect locations with Microsoft Exchange resources to allow external interfaces to book.
* Execute a dynamic workplace strategy
Built for workplace innovators
Boost meaningful attendance
Reignite the magic of in-person social connection
Give people a reason to come together with HubStar Connect. Showcase key events and amenities, from town hall meetings to happy hours, to encourage meaningful connection that’s worth the effort. Not sure when to come in? Connect empowers everyone to make the best possible decision.
Frequently asked questions
Rules & notifications FAQs
Still have questions? Browse our FAQs below, and contact us if yours isn’t covered.
How does the booking rules and notifications feature work?
With this feature, organizations can set customizable booking guidelines for desks, meeting rooms, and other office resources, and customize real-time notifications to employees about their bookings and availability updates. Rules and notifications automatically sync across Connect as well as the Microsoft Teams and Outlook integrations for consistent rule enforcement and updates wherever employees book from.
What kinds of booking rules can I apply?
The possibilities are virtually endless. We supply 100 out-of-the-box rules to help you get started faster. Other than that, some of the most commonly used rules are limiting booking of larger conference rooms to larger groups of employees and applying efficiency and sustainability tags to rooms.
How does this feature improve employee adoption?
Flexible booking rules make it easier for employees around the world to reserve the most efficient office space for whatever's on their to-do list. An easier booking process makes employees more likely to return the next time they need to book something, as does having notifications to keep everyone in loop about changes and cancelations.
Why are workplace booking rules and notifications important for hybrid workspaces?
Workplace booking rules are essential in hybrid workspaces to ensure that desks, meeting rooms, and resources are used efficiently. These rules help manage office capacity, prevent double bookings, and ensure that spaces are reserved for teams when needed. They also encourage employees to follow guidelines, such as check-in requirements or booking lead times, which supports smooth operations.
HubStar h2o platform
