Conference room scheduling software
Room scheduling software for today's hybrid workplace
Transform office efficiency while enhancing employee experience. Free up unused space and ensure your employees find the perfect meeting room every time.
Employee workplace experience
Meeting room booking software that brings people together
Drive collaboration and social connection with a conference room booking system that promotes meaningful attendance while making the most of your space.
Empower your employees to:
- Choose the best day to come in, based on who’ll be there, how busy it is and what’s going on in the office
- Easily find and book spaces near their favorite colleagues
- Co-ordinate team days on-site and schedule a cadence of meetings that foster a high performance culture
Simplify hybrid work
Curate a commute-worthy employee experience
Simplify hybrid work and boost team productivity by making it easy to collaborate and socialize on-site
Book through Web, App, Outlook and Teams
Enable your team to book desks from any device or directly in the tools they use every day
Frictionless check-in options
Reduce no-shows and get valuable data, hassle-free
Manage office neighborhoods
Right-size and optimize team neighborhoods for collaboration and camaraderie
Interactive floorplans
Find colleagues, book on floor plans and centrally manage drawings
"I’d absolutely recommend HubStar. It simply does everything you need it to do. The feature set is rich and covers all the requirements that most organisations are likely to have."
Tristan Drinkwater
Facilities & IT Services Manager @ Exertis
Workplace collaboration
Create a collaborative, connected workplace
Managing hybrid work patterns while delivering a compelling workplace experience demands more than traditional scheduling tools can provide. HubStar Connect helps workplace leaders optimize hybrid occupancy while curating experiences that:
- Attract, retain and empower top talent
- Deliver meaningful moments of social connection
- Facilitate collaboration, mentoring and creativity
Workplace analytics
Right-size your meeting rooms with workplace analytics
HubStar provides insights on meetings, attendance, no-shows, reservations, occupancy by resource type and more.
Rely on data, not assumptions, to answer questions like:
- How many meeting rooms and workstations do we actually need?
- What size should our spaces be?
- Which teams are coming in and what are they using?
Looking for advanced hybrid workplace analytics?
Make data-driven space design and portfolio optimization decisions with PresenceIQ.
Explore PresenceIQTrusted by Workplace Innovators around the world
Optimize attendance and build a thriving workplace culture
Optimize your hybrid workplace
More dynamic workplace capabilities
Works with your tech
Plug and play integrations
Microsoft Outlook
Book meetings and get matched with the most efficient rooms without leaving Outlook.
Learn more
Microsoft Teams
Make bookings, view and manage your Connect reservations without leaving the Teams app.
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Azure Active Directory
Import users from Azure on a nightly basis to ensure consistent access and enable SSO
HubStar Sensors
Map your spaces and integrate with HubStar sensors to understand people counts and occupancy patterns. The lowest footprint, easiest-to-install sensors on the market.
Learn more Microsoft Outlook
Book meetings and get matched with the most efficient rooms without leaving Outlook.
Learn more Microsoft Teams
Make bookings, view and manage your Connect reservations without leaving the Teams app.
Learn more Azure Active Directory
Import users from Azure on a nightly basis to ensure consistent access and enable SSO
HubStar Sensors
Map your spaces and integrate with HubStar sensors to understand people counts and occupancy patterns. The lowest footprint, easiest-to-install sensors on the market.
Learn moreUse cases
Built for workplace innovators
Make the transition from legacy meeting room and desk booking to dynamic workplace management
Frequently asked questions
Meeting room booking FAQs
Got more questions? Check out the ones we get asked most below, if you don’t see your question here, contact us!
What is a meeting room booking system?
A meeting room booking system is a workplace tool that helps your employees easily reserve and manage meeting spaces. It lets them check room availability, book a space, and add any amenities they need, all from one convenient place. This makes organizing meetings simple and ensures they get the perfect room for their needs every time.
What is space management?
Space management is the process of managing and optimizing your company's physical workplace. This includes using data to make decisions on floor layouts, desk arrangements and meeting room setups. It is an essential process for managing your workforce in a hybrid world.
Which features should my meeting room booking software have?
Your meeting room booking software should be user-friendly, flexible to your office needs, and show real-time availability clearly. Ensuring your team can easily book meeting rooms based on their needs and preferences is essential when selecting a meeting room booking system.
Why do I need a scheduling system for my conference rooms?
Using a conference room scheduling system in your office streamlines the process of reserving and managing spaces. It makes it easier for your employees to have a productive and collaborative day in the office, as well as helping you track meeting room usage to help get the most out of the space you have.
Can I add services like catering to my meeting rooms?
The great thing about amenities in our meeting room booking system is that they are fully customizable! Whether you want your employees to be able to book catering, AV equipment, parking spaces, rooms with wheelchair access, different layouts, sleeping booths or even a spot for their pet, its all possible with our booking tool.
What are the top display solutions for meeting rooms?
Meeting room display panels, like HubStar’s panels, are fantastic for preventing no-shows and showing real-time room availability. With color-coded indicators, you can quickly see if a room is available, in use, or in check-in mode. These displays are reliable and sleek displays ensure a seamless experience for everyone in the office.
