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Space utilization is measured by tracking how often and how long specific areas in a workplace are occupied. This can include desk usage, meeting room occupancy, and common space traffic. Optimizing space can reduce real estate costs, improve workplace productivity, and ensure that your office is set up to meet the needs of employees.

Space utilization can be tracked using data from a variety of sources, including WiFi connections, occupancy sensors, badge swipes and scheduling systems. Aggregated and normalized, these data points provide a comprehensive view of how spaces are being used, and how to optimize them.

By identifying underused or overcrowded areas, organizations can use these insights optimize their office space, especially in hybrid work environments with fluctuating occupancy. By aligning space usage with employee needs, companies can reduce wasted space, lowering costs and carbon, while improving resource allocation, employee experience and workplace effectiveness.

Space utilization data reveals how different areas are used, highlighting which spaces are over- or underutilized. For example, it may show that workstations are often vacant while collaborative spaces are frequently in demand. With this data, organizations can make informed decisions, such as converting unused desks into meeting rooms or collaboration zones, aligning office layouts with employee needs. This proactive approach maximizes real estate efficiency and optimizes the workplace for productivity.

Workplace leaders can optimize space for fluctuating employee presence, ensuring that desks, meeting rooms, and collaboration areas are efficiently used based on actual demand. By delivering real-time insights into space availability and usage, employees are empowered to decide when you attend based on when colleagues are attending, ideal occupancy levels and if certain space or facilities are available. This data-driven approach enables hybrid working to happen seamlessly, while also efficiently managing space around fluctuating attendance levels.

Space utilization data helps improve the hybrid work experience by ensuring that employees have access to the right spaces when they come into the office. By tracking how often and when spaces are used, companies can adjust layouts, reduce overcrowding, and create an environment that supports both in-person collaboration and remote work flexibility.