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Team collaboration

Spark meaningful team collaboration

Effective team collaboration starts with bringing people together. Optimize purposeful office attendance by empowering everyone to choose the ideal time to come in.

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Employee decision support

Empower better decisions

Team collaboration and social connection are the top reasons people come to the office. Get the timing right, and employees enjoy an energizing, productive experience that boosts morale. Get it wrong, and unmet expectations lead to commute regret and declining attendance.

HubStar provides a decision support toolkit that helps employees choose the best day to come in based on who’ll be there, what’s happening and occupancy predictions. Whether they want to socialize, collaborate, or focus, HubStar ensures they pick the ideal day.

Workplace collaboration

Build high performance hybrid teams

Overcome remote working inertia and experience the magic of face-to-face learning, creativity and collaboration.

Plan the perfect week

Plan the week ahead with a day-by-day view of what's happening in the office, who'll be in and how busy or quiet it's likely to be

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Connect with the right people

Set up teams and add favorite colleagues so it's easy to see when they're going to be in, connect with the right people and boost workplace productivity

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Advanced attendance data

Get a complete picture of planned and actual attendance to inform hybrid work policies and power find-a-colleague across your entire workforce

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Find colleagues and sit nearby

See at-a-glance who'll be in when, see where they're planning to sit, then book a desk or room nearby

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Wellbeing and workplace productivity

Employee freedom without a free-for-all

Autonomy, mastery and purpose are essential ingredients of human motivation. That’s why a modern workplace experience should fuel mentoring, creativity and meaningful social connection, without damaging intrinsic motivation.

If you strike the right balance, productivity, wellbeing and peak performance soar. With HubStar, you can perfectly balance operational controls and employee autonomy, whatever your hybrid policies or approach.

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"The experience employees have using Connect is fantastic. The implementation went smoothly and it's easy to use. HubStar support has been phenomenal - incredibly knowledgeable and helpful. They're second to none”

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Facilities & IT Manager

Exertis

HubStar H₂O platform

Deliver a frictionless workplace experience

assistant

AI digital assistant

Let the tech find the perfect time to come into the office and the best desk or room then book it all for you.

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Advertise your office

Showcase events and amenities to encourage purposeful togetherness and boost social connection.

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meeting_room

Room scheduling

Make anything bookable, from meeting rooms and focus booths to sleep pods and parking spots.

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desk

Desk booking

Intelligent desk booking that helps you find colleagues, suggests the perfect spot and removes friction.

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Frequently asked questions

Team collaboration FAQs

Still have questions? Browse our FAQs below and contact us if yours isn’t covered.

What is a team collaboration tool?

A team collaboration tool helps employees coordinate their in-office workdays with their colleagues. It identifies the best times for employees to be physically present in the office together, making it easier to collaborate, hold meetings, and maximize productivity in a hybrid work environment.

How does HubStar's team collaboration work?

The team collaboration feature works through next-generation scheduling to help employees find the best days to collaborate in the office, whatever's on their to-do list. HubStar's team collaboration feature helps people view and plan their week, see when colleagues are in and how busy the office will be, find the right workspaces and sit near their colleagues.

Why do hybrid organizations need a team collaboration tool?

Schedule coordination is one of the biggest frustrations for hybrid teams - in other words, planning a day in the office and showing up only to discover the people you want to collaborate with aren't there. A team collaboration tool takes away the administrative burden of picking days and syncing schedules, improving the workplace experience and taking the hassle and frustration out of collaborating in a hybrid work environment.

How does workplace collaboration improve productivity in a hybrid work environment?

Enabling opportunities for effective team connection, collaboration and innovations is critical in a hybrid workplace. Using tools like scheduling helps teams co-ordinate in-person meet-ups with minimal friction, reducing booking admin and allowing your team to focus on impactful work, together.

Does this integrate with other workplace tools?

Yes! HubStar's team collaboration feature integrates with Microsoft Teams, Outlook, Zoom, iCalendar and more.

This allows employees to seamlessly plan their office time without needing to switch between multiple apps, enhancing the overall experience and improving efficiency. For more info, check out our integrations page.

"HubStar enabled us to save millions in operating costs while not only avoiding disruption, but improving employee experience."

Fortune 500

Global Real Estate Lead @ Fortune 500 Company

"We will not make any meaningful real estate and workplace decisions without HubStar data."

Fortune 500

Global Real Estate Lead @ Fortune 500 Company

"HubStar allows us to see how space is being used and occupied, and helps us predict the space we’ll need going forward."

donna-porter

Donna Porter

Senior Space Manager @ Sheffield Hallam University

"Team were very happy! Implementation was great. We were up and running in days."

gavel_88dp_FFFFFF

Law Practice

"Perfect fit. The application works very well, and the support given has been exceptional. This was originally required for desk booking, but the business quickly took to the system and have been requesting further functionality since."

oil_barrel_300dp_FFFFFF

Application Analyst @ Oil & Energy Company

"Brilliant solution for managing office space. We've been able to be proactive and intentional about making our office space work."

5-3

Commercial Director @ Technology & Services Company

"Would 100% recommended. Our account manager is by far the best and most approachable person I've met on any contract I've worked on. Nothings is too much. They always have the answer and help make the changes we need and want. Having this type of customer service really makes a difference."

groups_300dp_FFFFFF

Facilities Manager @ Civic & Social Organization

"Support response and attention to detail is exceptional. Highly recommend as very good value for the investment. Staff find it easy to use and integration to Microsoft Outlook is great. Support is excellent."

volunteer_activism_300dp_FFFFFF

ICT Manager @ Nonprofit Organization

"What we've found most useful is the ability to customise the system to suit our needs. The rules and policy engine have allowed us to build in desk and room booking processes to communicate well with our team, and manage the space in our building."

5-3

Commercial Director @ Technology & Services Company

"The standout features are it’s clean and simple interface, ability to integrate with Outlook and the simple way it can be deployed to the display screens outside our rooms, not to mention the high level of support that’s provided with the product."

AEU

Evan Henderson

IT Officer @ AEU Victoria

"User-friendly interface, real-time reservations, and effective resource management improve productivity and space use. I use it everyday."

engineering_300dp_FFFFFF

Civil Engineering Company

"Very adaptable, highly featured and easy to use. I like the ability to address our very detailed requirements in a quick implementation with a modern, attractive user interface."

diamond_300dp_FFFFFF

Luxury Goods & Jewellery Company

"My favourite feature is the Outlook integration, as it enables our staff to book meetings in a familiar way. The bookings are automatically transferred without any extra steps for the end user."

AEU

Evan Henderson

IT Officer @ AEU Victoria

"The system was so intuitive, we really didn’t need to give people a lot of training."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"The reporting has been brilliant."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"Employees need to be able to collaborate closely, working in one room. The office environment needs to align with this seamlessly. What that means for us is that we need to measure usage and occupancy rates and adjust the workspaces accordingly as needed."

Mark-van-Rijt

Mark van Rijt

Managing Director of Facility Management @ ABN AMRO Bank

"HubStar has removed so much admin from my daily to-do list. These days I only spend about an hour a week, covering six offices and 800 staff members. Before I was spending an hour a day messaging people back and forth! This means the system has cut the time I have to spend on managing bookings by 80%."

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"There’s a tremendous range of reports that we use to measure capacity levels."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"HubStar allows us to see how space is being used and occupied, and helps us predict the space we’ll need going forward."

donna-porter

Donna Porter

Senior Space Manager @ Sheffield Hallam University

"The experience that users now have using HubStar is absolutely fantastic. The implementation went smoothly and our staff find the system really easy to use. The support I’ve had is phenomenal - incredibly knowledgeable about the product and so helpful. They’re second to none"

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"With the single push of a button, my team gains insight into spaces that are consistently underutilised and how many ‘no-shows’ have taken place"

wur-350x350-1

Fred Jonker

Information Services Policy Officer @ Wageningen University & Research

"I’d absolutely recommend HubStar. If someone asked me why, I’d say it simply does everything you need it to do. The feature set is rich and covers all the requirements that most organisations are likely to have."

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"HubStar enabled us to save millions in operating costs while not only avoiding disruption, but improving employee experience."

Fortune 500

Global Real Estate Lead @ Fortune 500 Company

"We will not make any meaningful real estate and workplace decisions without HubStar data."

Fortune 500

Global Real Estate Lead @ Fortune 500 Company

"HubStar allows us to see how space is being used and occupied, and helps us predict the space we’ll need going forward."

donna-porter

Donna Porter

Senior Space Manager @ Sheffield Hallam University

"Team were very happy! Implementation was great. We were up and running in days."

gavel_88dp_FFFFFF

Law Practice

"Perfect fit. The application works very well, and the support given has been exceptional. This was originally required for desk booking, but the business quickly took to the system and have been requesting further functionality since."

oil_barrel_300dp_FFFFFF

Application Analyst @ Oil & Energy Company

"Brilliant solution for managing office space. We've been able to be proactive and intentional about making our office space work."

5-3

Commercial Director @ Technology & Services Company

"Would 100% recommended. Our account manager is by far the best and most approachable person I've met on any contract I've worked on. Nothings is too much. They always have the answer and help make the changes we need and want. Having this type of customer service really makes a difference."

groups_300dp_FFFFFF

Facilities Manager @ Civic & Social Organization

"Support response and attention to detail is exceptional. Highly recommend as very good value for the investment. Staff find it easy to use and integration to Microsoft Outlook is great. Support is excellent."

volunteer_activism_300dp_FFFFFF

ICT Manager @ Nonprofit Organization

"What we've found most useful is the ability to customise the system to suit our needs. The rules and policy engine have allowed us to build in desk and room booking processes to communicate well with our team, and manage the space in our building."

5-3

Commercial Director @ Technology & Services Company

"The standout features are it’s clean and simple interface, ability to integrate with Outlook and the simple way it can be deployed to the display screens outside our rooms, not to mention the high level of support that’s provided with the product."

AEU

Evan Henderson

IT Officer @ AEU Victoria

"User-friendly interface, real-time reservations, and effective resource management improve productivity and space use. I use it everyday."

engineering_300dp_FFFFFF

Civil Engineering Company

"Very adaptable, highly featured and easy to use. I like the ability to address our very detailed requirements in a quick implementation with a modern, attractive user interface."

diamond_300dp_FFFFFF

Luxury Goods & Jewellery Company

"My favourite feature is the Outlook integration, as it enables our staff to book meetings in a familiar way. The bookings are automatically transferred without any extra steps for the end user."

AEU

Evan Henderson

IT Officer @ AEU Victoria

"The system was so intuitive, we really didn’t need to give people a lot of training."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"The reporting has been brilliant."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"Employees need to be able to collaborate closely, working in one room. The office environment needs to align with this seamlessly. What that means for us is that we need to measure usage and occupancy rates and adjust the workspaces accordingly as needed."

Mark-van-Rijt

Mark van Rijt

Managing Director of Facility Management @ ABN AMRO Bank

"HubStar has removed so much admin from my daily to-do list. These days I only spend about an hour a week, covering six offices and 800 staff members. Before I was spending an hour a day messaging people back and forth! This means the system has cut the time I have to spend on managing bookings by 80%."

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"There’s a tremendous range of reports that we use to measure capacity levels."

Russell-Group

Jeremy Wilson

Operations Manager @ Russell Group University

"HubStar allows us to see how space is being used and occupied, and helps us predict the space we’ll need going forward."

donna-porter

Donna Porter

Senior Space Manager @ Sheffield Hallam University

"The experience that users now have using HubStar is absolutely fantastic. The implementation went smoothly and our staff find the system really easy to use. The support I’ve had is phenomenal - incredibly knowledgeable about the product and so helpful. They’re second to none"

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis

"With the single push of a button, my team gains insight into spaces that are consistently underutilised and how many ‘no-shows’ have taken place"

wur-350x350-1

Fred Jonker

Information Services Policy Officer @ Wageningen University & Research

"I’d absolutely recommend HubStar. If someone asked me why, I’d say it simply does everything you need it to do. The feature set is rich and covers all the requirements that most organisations are likely to have."

tristan-drinkwater

Tristan Drinkwater

Facilities & IT Services Manager @ Exertis