Visitor management system
Seamless, integrated visitor management
Create a positive first impression while optimizing every visit for guest experience, employee efficiency, security and compliance.
Visitor management software
A streamlined visitor management system
Delivering a frictionless workplace experience doesn’t just include employees, but visitors too. As guests come to the office more frequently to connect in-person, their experience differentiates your brand.
Simplify the process of welcoming guests, while getting the data you need to keep the office running smoothly and keep your buildings secure.
HubStar’s visitor management system takes care of the details that leave a lasting impression, from the moment your guest receives an invitation to the way they’re greeted on arrival.
Workplace experience
The VIP experience
Make your office experience memorable for all the right reasons, with frictionless visitor management.
- Before arriving, your guests receive a personalized invite with directions and check-in instructions.
- When they arrive, they simply check in at a kiosk, capture their photo, agree to any NDAs and collect their custom badge.
- Finally, when leaving visitors simply scan their badge QR code, return their badge and systems are automatically updated
Secure, compliant visitor management
Manage guest visits with ease
Safeguard your people and property while delivering a visitor experience that upholds your brand values, with integrated visitor management and next-generation scheduling.
Real-time visitor tracking
Keep reception teams in the loop with anticipated visitors and track their status: expected, on-site or departed
Self check-in
Running a virtual reception? No problem. Pre-registered guests simply check in at a kiosk and the host gets notified
Advanced reporting & analytics
Optimize operations and staffing by understanding visitor frequency patterns. Enhance safety with emergency evacuation reports
Rapid deployment
Visitor management is built within the HubStar platform, so no complex integrations are needed. Get up and running in minutes
Built for hybrid work
Create demand for your office with Connect
Wondering how to optimize attendance and maintain operational controls without compromising employee autonomy?
Give people a reason to come together, with HubStar Connect.
Workplace security
Keep your workplace secure and compliant
- Record which visitors have access passes and include visitor photos on badges
- Boost employee awareness with different badge styles for different access levels
- Stay compliant with downloadable reports of detailed visitor activity
Workplace Automation
Automate your front desk operations
- Integrate photo taking, badge printing, NDA signing and more into check-ins with configurable workflows
- Send itineraries and meeting details to visitors immediately when employees book rooms
- Keep reception staff up-to-date on expected visitors. Notify hosts as soon as their guests arrive
Frequently asked questions
Visitor Management FAQs
Still have questions? Browse our FAQs below, and contact us if yours isn’t covered.
What is visitor management software?
Visitor management software helps businesses keep track of who comes and gos from the office. It replaces manual use of a paper sign-in sheet, and lets visitors check in quickly and easily, by registering, printing a badge, and even verifying their ID. It notifies the right people when their guest arrives, improves security and ensures everything runs smoothly. Plus, it helps businesses stay compliant with privacy and safety rules.
How does a visitor management system improve the visitor experience?
A visitor management system significantly improves the visitor experience by streamlining the entire check-in process, making it faster, more efficient, and hassle-free. Hosts are instantly notified upon guests arrival, ensuring prompt attention and a warm, well-organized welcome. HubStar visitor management also offers customizable workflows to personalize the experience, such as tailored welcome messages and custom branding. Guests receive a concierge-like experience, ensuring that every aspect of their visit is tailored to their needs and comfort.
Can a visitor management system handle multiple locations?
Yes, HubStar visitor management is completely scalable, for single sites to multiple global locations. All HubStar solutions are built for rapid configurability, so visitor and employee experience can be adapted to fit local needs and policy requirements, regardless of the number of buildings, resources or users.
Do hybrid workplaces need a visitor management system?
With fluctuating hybrid office attendance patterns, a visitor management system helps streamline the check-in process for guests, contractors, or temporary workers, ensuring that only authorized individuals can enter. It also provides real-time visibility into who is in the office on any given day, improving security. By automating visitor tracking, notifications, and badge printing, hybrid offices can maintain a professional image while enhancing the visitor experience, even in a flexible work environment.
Can a visitor management system integrate with other software?
What hardware is required for a visitor management system?
How can a visitor management system enhance security and compliance?
HubStar visitor management enhances security by providing detailed visitor logs, tracking who enters and leaves the premises in real-time. Capture and store visitor details, ID and photos, generate reports, and ensure that visitors sign NDAs, or other policies, before entering the premises, helping companies stay secure and compliant.
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