Meeting room booking software
The effortless way to manage meeting rooms
Transform office efficiency while enhancing employee experience. Free up unused space and ensure your employees find the perfect meeting room every time.
Industry leaders rely on HubStar
Small issues, big consequences
Struggling with room booking headaches?
Conference room scheduling opportunities
HubStar Connect is built for your office
Goodbye booking confusion
Reduce time wasted searching for people and rooms by advertising your offices and providing AI scheduling assistance
Eliminate no-shows
Eliminate no-shows with low effort and automatic check-in options, plus configurable booking rules to automate policy compliance
Rapid, easy onboarding
Best practice out-the-box, easy configurability to suit your needs and integrations with all the tools you already use
Boost workplace efficiency
Our customers' results speak for themselves
50 %
Annual cost savings
from increased space utilization
80 %
Less admin time
managing and organizing bookings
100 %
Global adoption
of HubStar Connect
40 %
Portfolio reduction
in global portfolio size using HubStar H₂O, saving millions in costs
Are you ready for hassle-free meeting room booking?
Employee workplace experience
Meeting room booking software that brings people together
Drive collaboration and social connection with a conference room booking system that promotes meaningful attendance while making the most of your space.
Empower your employees to:
- Choose the best day to come in, based on who’ll be there, how busy it is and what’s going on in the office
- Easily find and book spaces near their favorite colleagues
- Co-ordinate team days on-site and schedule a cadence of meetings that foster a high performance culture
Simplify hybrid work
Curate a commute-worthy employee experience
Simplify hybrid work and boost team productivity by making it easy to collaborate and socialize on-site
Book through Web, App, Outlook and Teams
Enable your team to book desks from any device or directly in the tools they use every day
Frictionless check-in options
Reduce no-shows and get valuable data, hassle-free
Manage office neighborhoods
Right-size and optimize team neighborhoods for collaboration and camaraderie
Room booking rules engine
Automate policies and compliance, increase adoption and configure booking rules by region
"HubStar has removed so much admin from my daily to-do list. These days I only spend about an hour a week on HubStar Connect, which means the system has cut the time I have to spend on managing bookings by 80%."
Tristan Drinkwater
Facilities & IT Services Manager @ Exertis
Workplace analytics
Right-size your meeting rooms with workplace analytics
HubStar provides insights on meetings, attendance, no-shows, reservations, occupancy by resource type and more.
Rely on data, not assumptions, to answer questions like:
- How many meeting rooms and workstations do we actually need?
- What size should our spaces be?
- Which teams are coming in and what are they using?
Save costs, time and emissions today
Speak with one of our sales team and see just how easy it is to optimize your hybrid workplace
Get startedWorks with your tech
Plug and play integrations
Microsoft Outlook
Book meetings and get matched with the most efficient rooms without leaving Outlook.
Learn more
Microsoft Teams
Make bookings, view and manage your Connect reservations without leaving the Teams app.
Learn more
Azure Active Directory
Import users from Azure on a nightly basis to ensure consistent access and enable SSO
HubStar Sensors
Map your spaces and integrate with HubStar sensors to understand people counts and occupancy patterns. The lowest footprint, easiest-to-install sensors on the market.
Learn more Microsoft Outlook
Book meetings and get matched with the most efficient rooms without leaving Outlook.
Learn more Microsoft Teams
Make bookings, view and manage your Connect reservations without leaving the Teams app.
Learn more Azure Active Directory
Import users from Azure on a nightly basis to ensure consistent access and enable SSO
HubStar Sensors
Map your spaces and integrate with HubStar sensors to understand people counts and occupancy patterns. The lowest footprint, easiest-to-install sensors on the market.
Learn moreStay safe, secure and protected
Our commitment to Security and Compliance
Certified with ISO 9001, ISO 270001 & ISO 2770
Privacy protection GDPR compliant
WCAG 2.1 AA and VPAT Accessibility Compliance
Secure hosting, no PI data storage
FAQs
Meeting Room Booking FAQs
Why choose HubStar?
In today’s hybrid work environment, managing meeting room bookings with outdated tools can lead to frustration, inefficiency and unnecessary costs. To meet the rapidly-shifting needs of your hybrid teams, workplace leaders must adopt a dynamic approach that ensures seamless coordination and optimal use of meeting spaces. HubStar offers a smart solution for managing meeting room bookings, providing adaptable, interoperable technology that can handle fluctuating demand. By streamlining the booking process, HubStar not only improves productivity and collaboration but also fosters a more positive workplace experience. With its ability to align meeting room resources with the needs of a hybrid workforce, HubStar creates a positive feedback loop that boosts both employee wellbeing and business performance, helping organizations grow while keeping teams connected and engaged.
Does HubStar integrate with Outlook and Teams?
How does the booking rules and notifications feature work?
With this feature, organizations can set customizable booking guidelines for desks, meeting rooms, and other office resources, and customize real-time notifications to employees about their bookings and availability updates. Rules and notifications automatically sync across Connect as well as the Microsoft Teams and Outlook integrations for consistent rule enforcement and updates wherever employees book from.
How is the support and implementation process?
We pride ourselves on our excellent support and implementation team, but don't take it from us. Take it from our clients:
"The implementation went very smoothly and our staff find the system really easy to use. The support I’ve had from HubStar Connect has been phenomenal - incredibly knowledgeable about the product and so helpful. They’re second to none”
- Tristan Drinkwater, Exertis
How do I manage fluctuating attendance patterns in a hybrid work environment?
Monitoring real-time employee presence and predicting future demand gives workplace leaders the data they need to make informed workplace decisions. For example, changing the ratio of focus space to collaboration space, adjusting office layout or soft-closing areas when employees are less likely to be in the office. These adjustments ensure space is used both efficiently and effectively, saving costs and creating a great workplace experience.
What kinds of booking rules can I apply?
The possibilities are virtually endless. We supply 100 out-of-the-box rules to help you get started faster. Other than that, some of the most commonly used rules are limiting booking of larger conference rooms to larger groups of employees and applying efficiency and sustainability tags to rooms.
